Issue compliant invoices in EUR from your phone — for Freiberufler, Gewerbe and Kleinunternehmer. Umsatzsteuer-ready, voice-to-quote in seconds, send by WhatsApp or email.
By Quotae editorial team · Last reviewed 21 May 2026
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Quotae is a mobile invoicing app for self-employed professionals (Freiberufler and Gewerbe) in Germany. Issue invoices in EUR from your phone, apply the right Umsatzsteuer rate, and keep records ready for your Steuerberater — including support for the Kleinunternehmerregelung if you qualify.
No software is mandated for paper or PDF invoices today, as long as the invoice contains the fields required by §14 UStG (issuer & recipient name and address, Steuernummer or USt-IdNr., invoice date, sequential number, supply description, net amount, VAT rate, VAT amount, total). However, as of 1 January 2025, all German B2B businesses must be able to receive structured electronic invoices (XRechnung or ZUGFeRD). Issuing structured invoices becomes mandatory from 2027 for companies above €800,000 turnover and from 2028 for everyone else, with transition rules running through end of 2027. Quotae handles invoice issuance today and is preparing structured-format output ahead of the 2027/2028 mandate.
Yes. If you qualify as a Kleinunternehmer under §19 UStG, Quotae issues invoices without Umsatzsteuer and adds the mandatory exemption line — “Steuerbefreiung gemäß §19 UStG” — so your invoices stay compliant. Switch the setting once and every future invoice respects it.
Apply the German standard rate of 19% or the reduced 7% rate per line item. Quotae shows net amount, VAT rate, VAT amount and total separately as required by §14 UStG. For EU B2B clients, you can record the customer's USt-IdNr. on the invoice.
Yes. For B2B services to VAT-registered EU clients, Quotae lets you mark the invoice as reverse charge and adds the required notation (“Steuerschuldnerschaft des Leistungsempfängers / Reverse charge”). Verify the recipient's VAT ID separately — Quotae does not currently auto-validate against VIES.
Quotae issues professional PDF invoices today and is preparing structured-format support (XRechnung XML and ZUGFeRD hybrid PDF/XML) ahead of the 2027/2028 issuing mandate for B2B in Germany. If you receive electronic invoices, you can attach the file to your records inside Quotae.
EUR is the default for Germany, and you can issue an individual invoice in USD, GBP, CHF or any other supported currency when you bill an international client. Each currency keeps its own numbering and totals so your bookkeeping stays clean.
Yes. The Freiberufler vs Gewerbe split is a tax-filing distinction, not an invoice-format one. Quotae works for catalogue professions under §18 EStG (consultants, designers, engineers, journalists, therapists) and for trade businesses (Handwerk, retail, online) that filed a Gewerbeanmeldung.
Pricing verified May 2026. Confirm current rates with each vendor before signing up — figures move 1–2 times a year.
| Tool | Pricing / mo | Mobile-first | Voice quotes | Best for |
|---|---|---|---|---|
| Quotae | €24.90 | Yes | Yes | Freiberufler / Kleinunternehmer on the go |
| lexoffice | €13.90 XS | Companion app | — | Bookkeeping + ELSTER export |
| sevdesk | €13.90 Rechnung | Companion app | — | DATEV-export workflow |
| DATEV Unternehmen Online | from ~€20 | Limited | — | Accountant-driven Steuerberater workflow |
Freiberufler vs Gewerbe. Freiberufler covers the catalogue professions in §18 EStG — doctors, lawyers, architects, engineers, designers, journalists, translators, therapists and similar professional services. Gewerbetreibende run a trade business and must file a Gewerbeanmeldung; Gewerbesteuer applies above the local exemption threshold. Quotae works for both — the invoice format is identical, only the tax filing differs.
Umsatzsteuer rates. The German standard rate is 19% and the reduced rate is 7% (books, food, some cultural services). Certain professional services are exempt. Invoices must show net amount, VAT rate, VAT amount and total separately per §14 UStG.
Kleinunternehmerregelung (§19 UStG). Small-business VAT exemption. The 2025 reform raised the thresholds to €25,000 prior-year turnover and €100,000 forecast current-year turnover (previously €22,000 and €50,000). Kleinunternehmer invoices must include the line “Steuerbefreiung gemäß §19 UStG” and do not charge VAT. Verify your status with your Steuerberater — thresholds can evolve.
E-invoicing mandate. Since 1 January 2025, all German B2B businesses must be able to receive structured electronic invoices (BMF reference). Issuing in structured format (XRechnung XML or ZUGFeRD hybrid PDF/XML) becomes mandatory from 2027 for companies above €800,000 turnover and from 2028 for smaller businesses, with transition rules running through the end of 2027.
Mandatory invoice fields (§14 UStG). Issuer and recipient name and address, issuer's Steuernummer or USt-IdNr., invoice date, unique sequential number, description and quantity of supply, supply date, net amount, VAT rate, VAT amount and total. Kleinunternehmer add the §19 UStG exemption line; reverse-charge invoices add the “Steuerschuldnerschaft des Leistungsempfängers” notation.
Yes. Quotae is built for any self-employed professional in Germany. Freiberufler covers catalogue activities defined in §18 EStG — doctors, lawyers, architects, engineers, designers, journalists, translators, therapists and similar professional services. Gewerbe covers trade businesses that filed a Gewerbeanmeldung — Handwerk, retail, e-commerce, hospitality. The invoice format is the same for both; the difference shows up at tax-filing time (e.g. Gewerbesteuer for Gewerbe above the threshold).
Today Quotae issues PDF invoices that meet §14 UStG content requirements. Structured-format support (XRechnung XML and ZUGFeRD hybrid PDF/XML) is being prepared ahead of the German B2B e-invoicing issuance mandate, which starts in 2027 for companies above €800,000 turnover and 2028 for smaller businesses. Receiving e-invoices has been mandatory for B2B since 1 January 2025 — Quotae lets you store received e-invoices alongside your own records.
Yes. Toggle the Kleinunternehmer setting on your profile and Quotae will issue invoices without Umsatzsteuer and automatically include the mandatory “Steuerbefreiung gemäß §19 UStG” note. The Kleinunternehmer thresholds were raised in the 2025 reform to €25,000 prior-year turnover and €100,000 forecast current-year turnover — verify your eligibility with your Steuerberater, as thresholds may evolve.
When you invoice a VAT-registered B2B client in another EU country, Quotae lets you mark the invoice as reverse charge. It applies a 0% VAT rate, records the recipient's USt-IdNr., and adds the bilingual notation (“Steuerschuldnerschaft des Leistungsempfängers / Reverse charge”). VAT-ID validation against the VIES database isn't automated yet — confirm the ID with your client or directly via VIES before issuing.
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Informational only — not tax or legal advice. Quotae issues professional PDF invoices today and is preparing XRechnung / ZUGFeRD structured-format support ahead of Germany's 2027/2028 B2B e-invoicing issuing mandate. Confirm your specific obligations with a Steuerberater.