Revenue-aligned, VAT-ready, EUR-native and mobile-first. Send invoices from the road, in seconds, while staying ready for ROS and Form 11.
By the Quotae editorial team · Last reviewed: 21 May 2026
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Quotae is a mobile invoicing app for sole traders, self-employed professionals and freelancers in Ireland. Issue VAT-compliant invoices in EUR from your phone, keep records ready for ROS and Form 11, and bill clients across the EU, UK, US and beyond without leaving your dashboard.
Quick answer
Revenue does not mandate specific invoicing software for Irish sole traders and freelancers below the VAT thresholds — well-formatted PDFs with the required fields are accepted. EU-mandated B2B e-invoicing is on the horizon but not yet in force in Ireland; B2G (business-to-government) has been required for some time. Quotae handles invoice issuance with clean records ready for ROS and your annual Form 11 (or Form 12 for smaller non-PAYE income), with structured-format support arriving as the EU mandate materialises.
Last reviewed 21 May 2026. Confirm with an Irish accountant before changing your VAT setup.
Yes. Apply the standard 23% rate, the reduced 13.5% (construction services, restaurants, hairdressers and others), the second reduced 9% (newspapers, e-books, some hospitality — verify current scope with Revenue), or 0% (most food, children's clothing, exports). VAT lines print clearly with your VAT registration number and the customer's VAT ID for B2B.
Yes. Below the VAT registration thresholds (€42,500/year for services, €85,000/year for goods, as of 2026), you don't have to register or charge VAT. Quotae issues clean invoices without VAT, with sequential numbering and all the fields Revenue expects during a Self Assessment review. Voluntary VAT registration is also supported when it makes commercial sense.
Quotae produces the invoice records that feed your annual Form 11 (or Form 12 for smaller non-PAYE income) filing through ROS — sequential numbering, customer details, VAT breakdown, supply dates. Quotae is not a direct ROS integration today; you (or your accountant) file through ROS as normal, with Quotae's exportable data making preparation trivial.
For B2B services to EU clients with a valid VAT ID, reverse-charge applies. Quotae prints the "VAT reverse charge" note on the invoice and records the customer's VAT ID. The data is exportable so you (or your accountant) can prepare the VIES return alongside your bi-monthly VAT3. We recommend cross-checking the customer's VAT ID via VIES before sending the first invoice.
Yes. Quotae supports 10 currencies on a single account. Bill UK clients in GBP, US clients in USD, while your Irish books stay in EUR. The ECB reference exchange rate on the issue date is what Revenue typically expects — your accountant will confirm the conversion criterion for your specific case.
Sole-trader and self-employed individuals are the primary fit. Partnerships work as well for invoice issuance. Limited companies can use Quotae for customer-facing invoices, but corporate tax filings and statutory accounts still need your accountant — Quotae feeds them clean data, not a full ledger.
Pricing verified May 2026. Confirm current rates with each vendor before signing up — figures move 1–2 times a year.
| Tool | Pricing / mo | Mobile-first | Voice quotes | Best for |
|---|---|---|---|---|
| Quotae | €24.90 | Yes | Yes | Sole traders quoting on-site |
| Bullet | Free (sole) / €23 (acc.) | Web-first | — | Free invoicing for IE sole traders |
| Surf Accounts | €25 | Companion app | — | Full accounting + ROS export |
| Big Red Cloud | €15 Bookkeeping | Web-first | — | Bookkeeping + payroll |
Yes. Quotae issues clean invoices without VAT lines below the thresholds (€42,500 services / €85,000 goods). Sequential numbering, customer details and all the fields Revenue expects are present. If you cross the threshold mid-year, switching VAT on takes seconds — Quotae starts applying the standard 23% rate (or reduced rates as relevant) from that point forward.
Quotae's invoice data exports cleanly for Form 11 (self-assessment income tax return for non-PAYE income) and Form 12 (smaller non-PAYE income amounts). You (or your accountant) still file through ROS as normal — Quotae makes the preparation trivial by keeping every invoice numbered, dated and categorised.
For B2B services to EU clients with a valid VAT ID, Quotae applies 0% VAT and prints the "VAT reverse charge" note on the invoice. The customer's VAT ID is recorded, and the data is exportable for VIES reporting alongside your bi-monthly VAT3 return. Always cross-check the VAT ID via VIES before sending the first invoice.
Yes. Quotae supports 10 currencies — bill UK clients in GBP, US clients in USD, while your Irish books stay in EUR. For your VAT3 and Form 11 filings, the operation converts to EUR at the ECB reference rate on the issue date (Revenue's standard reference). Confirm the conversion criterion with your accountant.
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