Give your rates context
An example price is not a rate you should offer. Provide hours, costs, deliverables and limits, whether for design, photography or repairs. Neither Quotae dictation nor an assistant decides your price.
From draft to your service quote.
Compare an AI assistant with an app for preparing, sharing and converting quotes into invoices.
ChatGPT is an AI assistant that can help with writing, data analysis and files. Quotae is a mobile quoting and invoicing app for service professionals. Both can support different parts of your process.
Quick verdict
ChatGPT can help clarify scope and analyse data you provide. Quotae brings clients, line items, documents and invoice conversion into a mobile workflow. Review prices and conditions before committing to a client.
Reviewed: . Official sources: OpenAI: ChatGPT · OpenAI: data analysis.
| Feature | Quotae | ChatGPT |
|---|---|---|
| Prices | You enter or review them | Provide your rates and check suggestions |
| Organisation | Linked clients and documents | Chats, files and projects where available |
| Document | PDF with your details and logo | File tools depending on availability |
| Scope | Service descriptions and notes | Help drafting and reviewing conditions |
| Offline | Manual quote preparation | Online service |
| Calculations | Amounts integrated into the document | Data analysis tools, with review |
Working files and commercial documents
ChatGPT has tools for organising context and files. Quotae associates a quote with a client in the document workflow. Decide where to keep the sent version and final agreement.
Review presentation too
ChatGPT can work with documents, rather than only plain text. Quotae generates a PDF from the quote data. Review names, notes and amounts before sharing either output.
Check connection requirements
Quotae supports manual quote preparation offline. Voice, PDF generation, sending and invoice operations require a connection. An online conversation is different from a local draft.
Use your business data
An assistant can analyse costs you provide. Check assumptions and results. Review Quotae inputs too: a subtotal does not establish that a job is profitable.
How Quotae uses AI
Dictation helps turn a service description into line items. Review and correct concepts, quantities and prices before sharing. Manual entry remains available.
Prices should reflect your business and agreement with the client. We do not promise market rates, error-free quotes or automatic tax classification.
Treat a draft as a starting point. Check conditions and calculations whichever tool helped prepare them.
What to check in a service quote
These checks apply whether you start with a spreadsheet, chat or app.
Specific scope
Describe deliverables, revisions and exclusions. For a repair, also state the parts and work included.
Quantities and prices
Use line items for services, deliverables or hours with the amounts you calculated.
Client and terms
Check the recipient, agreed dates, validity and payment terms.
The sent version
Keep the final document and accepted changes before invoicing.
From proposal to invoice
You can draft the wording with ChatGPT, then enter the agreed scope in Quotae. Once accepted, convert the quote into an invoice with its line items. Check tax details and changes before issuing. There is no automatic sync between your chat and Quotae.
Frequently asked questions
Can I ask ChatGPT for a template?
Yes. Review it as a draft, then decide how to manage clients, versions and invoices in your usual process.
Can ChatGPT calculate and work with files?
Yes, depending on the tools available to your account. It can analyse data and work with files; provide structured information and check the results before using them in a quote.
Where do Quotae prices come from?
From data you enter, select or review for a quote. You can reuse catalogue concepts; check quantities and amounts before sending.
What works offline?
Manual quote preparation. Voice, PDF generation, sending and invoice operations require a connection.
How much does Quotae cost?
Quotes are free, with no card or time limit. See the pricing page for current invoicing terms and country scope. Your issued invoices remain available without a subscription.
Quotae vs Excel
Compare spreadsheet templates with a quote-to-invoice workflow
Review the scope. Share your quote.
Free, with no card. Prepare services from your phone.
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