Multi-currency invoicing for freelancers: Quotae in 22 countries

Quotae supports freelancers and self-employed professionals in 22 countries with 10 currencies. Spain was our first market and still has the deepest functional support — VeriFactu, Spanish IRPF withholdings, national e-invoicing — but the platform is built for any freelancer on the list, whether you’re in Madrid, Berlin, Dublin or Auckland. This guide explains which countries and currencies we support, the three main use-case patterns we see, and the tax details to check before setting up your account. The information is general and does not constitute legal or tax advice — confirm with a qualified advisor in your country.

Quick answer

Quotae supports 22 countries (Spain, France, Germany, Slovakia, Slovenia, United States, United Kingdom, Canada, Australia, New Zealand, Netherlands, Ireland, Hong Kong, Austria, Finland, Luxembourg, Malta, Cyprus, Estonia, Latvia, Lithuania, Switzerland) and 10 currencies (EUR, USD, GBP, CHF, CAD, AUD, NZD, HKD, JPY, AED). Japan and the UAE are available with a limited-use notice. Brazil and Portugal are not supported yet — more on why below.

Which countries does Quotae support?

The list covers the European Union (Tier 2: Spain, France, Germany, Slovakia, Slovenia), Tier 1 — English-speaking markets and the rest of the EU with stable fiscal frameworks (United States, United Kingdom, Canada, Australia, New Zealand, Netherlands, Ireland, Hong Kong, Austria, Finland, Luxembourg, Malta, Cyprus, Estonia, Latvia, Lithuania, Switzerland) — and Tier 3 with two countries that require additional caution: Japan (JPY) and the United Arab Emirates (AED), where Quotae issues the invoice but the user must verify that the format complies with local requirements.

Spain still has the deepest functional support: quotes broken into line items, templates by trade, Spanish VAT rates (21% / 10% / 4% / exempt), IRPF withholding, and the priority development of VeriFactu (RD 1007/2023). For the other countries, the issuance logic and invoice format are shared, but national tax compliance is the freelancer’s responsibility — work with a local accountant or advisor.

Which currencies can I invoice in?

EUR is the dominant currency (15 of the 22 countries). The other nine are USD (United States), GBP (United Kingdom), CHF (Switzerland), CAD (Canada), AUD (Australia), NZD (New Zealand), HKD (Hong Kong), JPY (Japan) and AED (United Arab Emirates). The default currency is linked to your country during onboarding, but each invoice can be issued in a different currency if the client requires it.

You don’t have to change your country to issue a one-off invoice in another currency. The country selection sets your tax residency and the default tax logic; the invoice currency is decided when you create each quote or invoice.

I’m a Brazilian freelancer self-employed in Spain — what changes?

If your economic activity is registered in Spain (you’re a Spanish autónomo), your country in Quotae stays Spain and your main currency is EUR. Your invoices to clients in Spain go out in EUR with Spanish VAT and, where applicable, IRPF withholding.

What changes is the presentation. If a client asks for the invoice in another currency (a client based in Brazil, for example), you can issue it in that client’s currency. For your bookkeeping and for the Spanish tax authority, what counts is the EUR equivalent at the issue date.

Brazil does not appear as a tax-residency country in Quotae. The reason: issuing invoices compliant with Brazilian rules requires integration with Nota Fiscal Eletrônica (NFe) and the per-state SEFAZ services. That’s significant integration work we haven’t done yet. If your economic activity is in Brazil, Quotae is not the right tool today. If you live in Brazil but are registered as a freelancer in Spain, you are: your country in Quotae is Spain.

I’m a freelancer in France, Germany or another EU country — does Quotae work for me?

Yes, within the supported list. For these countries Quotae covers the baseline invoice format aligned with the EU VAT Directive (Directive 2006/112/EC and later amendments): issuer, recipient, sequential invoice number, date, taxable base, applicable VAT rate, VAT amount, and total.

What we don’t cover deeply outside Spain yet: country-specific reduced VAT rates, national withholding equivalents to Spanish IRPF, and integration with national electronic-invoicing systems (e.g. Factur-X in France or XRechnung in Germany beyond the base format). If your country requires a specific electronic format, validate with your accountant whether Quotae fits today or whether it’s worth waiting.

Portugal is not yet on the list. The reason is concrete: from 1 January 2026, PDFs sent to clients in Portugal require a Qualified Electronic Signature (QES) that Quotae does not implement in this phase. We’ll re-introduce Portugal once that signing path ships.

I’m a freelancer with international clients — can I issue invoices in USD or GBP?

Yes. If your country is set to Spain (or any other supported country), the invoice currency is decided per document. If your client is in the United States and wants to be invoiced in dollars, choose USD on the quote or invoice. The PDF goes out in USD; the EUR (or local-currency) equivalent appears where your local tax rules require it.

For tax filing, the operation is typically converted to your local currency at the official exchange rate on the issue date — for the Eurozone, the rate published by the European Central Bank. That’s the figure that ends up in your tax records, not the USD figure. Confirm the exact criterion with your local accountant.

How does multi-currency interact with VeriFactu?

VeriFactu (Spain, RD 1007/2023) applies to the invoicing system of any taxable person registered in Spain, regardless of the invoice currency. If you’re a Spain-registered freelancer subject to the rule — official deadline 1 July 2027 for individuals on IRPF — your USD or GBP invoices must also flow through a VeriFactu-adapted system. Currency does not exempt you from the technical compliance.

If your tax residency is outside Spain (because you chose another country in Quotae), VeriFactu doesn’t apply to you. The tax rules of the country you selected apply instead. Quotae is preparing to meet VeriFactu requirements before the official deadline for Spanish freelancers — the technical guide is in Spanish because the rule itself is Spanish.

What exchange rate does Quotae apply?

When you issue an invoice in a currency different from your country’s default, Quotae uses a reference exchange rate to display the equivalent where needed. For freelancers in Spain or the Eurozone, the relevant rate for accounting and tax filings is the official ECB reference rate on the issue date.

If your accountant needs a specific exchange rate (because their accounting software uses a different reference), you can adjust it manually when exporting the invoice or syncing it with your accounting system. The exact technical details of how Quotae exposes this information may evolve in upcoming versions — always check with your accountant which official reference applies to your jurisdiction.

Recommended onboarding plan

Month 1: confirm your country during onboarding (or change it from settings if you were already on Quotae). Check that the default currency matches what you use day-to-day.
Month 1-2: issue your first invoices in the main currency and verify with your accountant that the amounts in your books reconcile.
Month 2 onwards: if you need to invoice in another currency, do it per document. Keep cross-currency invoices clearly identified for quarterly reconciliation.

Frequently asked questions

Why isn’t Brazil on the list?

Because issuing invoices compliant with Brazilian rules requires integration with Nota Fiscal Eletrônica (NFe) and the SEFAZ services per state. It’s significant integration work we haven’t done yet. If your economic activity is in Brazil, Quotae is not the right tool today. If you’re Brazilian living in Spain and registered as a Spanish autónomo, you are: your country is Spain.

Why isn’t Portugal supported?

From 1 January 2026, PDFs sent to clients in Portugal must carry a Qualified Electronic Signature (QES) that Quotae does not yet implement. We’ll add Portugal back once that signing capability ships.

Yes. Country selection is in your settings and can be changed. Be aware that changing country alters the default tax logic (currency, default tax rates) — if you have invoices already issued, review them with your accountant before switching.

Can I issue invoices in multiple currencies on the same day?

Yes. The country’s currency is only the default. Each invoice is issued in whatever currency you choose at creation. In one morning you can issue an EUR invoice to a Spanish client and in the afternoon a USD invoice to a US client.

How does invoicing in another currency affect my taxes?

The tax regime of your country still applies. What changes is conversion: for bookkeeping in Spain (and most EU countries), amounts convert to the local currency at the official exchange rate on the issue date. Your accountant will tell you which exact reference to use.

Sources

Keep reading

Quotes & invoices from your phone — what Quotae actually does, in 60 seconds.
Quotae vs Excel — why a freelancer-grade tool wins over spreadsheets once you cross a few clients.
Quotae vs ChatGPT — what an LLM gives you, and what it doesn’t.

The bottom line

Adding country and currency selection is an expansion, not a pivot. Spain remains the deepest market and where we invest most in compliance (VeriFactu, e-invoicing, IRPF). For freelancers outside Spain, we offer the baseline EU-aligned invoice format and multi-currency support — national tax compliance remains the freelancer’s responsibility together with a local advisor.

If you want to try it from your phone with your country and currency pre-configured, start your free 30-day trial of Quotae. No card required.