Mobile-first. GBP-native. MTD-aware. Send invoice PDFs to clients by WhatsApp before you leave the job, and voice-dictate quotes between calls.
By the Quotae editorial team · Last reviewed: 21 May 2026
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Quotae is a mobile invoicing app for sole traders and freelancers in the United Kingdom. Issue invoices in GBP from your phone, keep records ready for Self Assessment, and stay aligned with HMRC's Making Tax Digital direction as it rolls out for sole traders.
Quick answer
If you're not VAT-registered, HMRC does not mandate any specific invoicing software — a clear PDF with the required fields is fine. Making Tax Digital (MTD) for VAT already applies if you're VAT-registered; MTD for Income Tax Self Assessment phases in from April 2026 for sole traders with income above £50,000 and April 2027 above £30,000. Keeping digital records from the start makes either path easier, and Quotae's invoice data feeds the MTD-compatible bookkeeping software you (or your accountant) submit through.
Reviewed 21 May 2026. This page is informational and not tax or legal advice — confirm specifics with a UK-qualified accountant before changing your setup.
Quotae is mobile-first, GBP-default, and built for one-person operations. Send the invoice from the job in seconds — by WhatsApp, email or SMS — without going back to a laptop. No bookkeeping jargon, no double entry, no setup wizard.
Quotae keeps a digital trail of every quote and invoice — date, sequential number, customer, VAT lines, payment terms — that you can export to MTD-compatible bookkeeping software like FreeAgent, Xero or QuickBooks. Quotae itself is not an HMRC-recognised bridging software today; it produces the records your bookkeeping tool submits.
Yes. Toggle VAT on, set your VAT number and the standard 20% rate (or 5% reduced / 0% zero-rated where applicable), and Quotae prints a compliant VAT invoice: net, VAT amount, gross total, and the VAT registration number on every line. Below the £90,000 threshold you can leave VAT off entirely.
Quotae supports multi-currency invoicing — bill EU clients in EUR, US clients in USD, while keeping your own books in GBP. Add a free-text note about reverse-charge VAT for B2B services to EU customers when it applies. Check the specific reverse-charge wording with your accountant before sending.
Send a quote, get it accepted, tap once to convert it into a sequentially numbered invoice. No re-typing, no copy-paste errors, no missing line items. Numbering stays clean and consecutive — exactly what HMRC expects from your records during a Self Assessment review.
Quotae works across 22 countries and 10 currencies on a single account. If you also work with EU clients regularly, see the multi-currency guide linked below — same app, same login, no per-country setup.
Pricing verified May 2026. Confirm current rates with each vendor before signing up — figures move 1–2 times a year.
| Tool | Pricing / mo | Mobile-first | Voice quotes | Best for |
|---|---|---|---|---|
| Quotae | €24.90 (~£21) | Yes | Yes | Sole traders quoting on-site |
| FreeAgent | £19 Universal | Companion app | — | All-in-one accounting + invoicing |
| Xero | £16 Starter | Companion app | — | Small businesses needing payroll |
| QuickBooks UK | £12 Simple Start | Companion app | — | Generic small business |
HMRC does not require a specific invoice format, but every invoice — whether you're VAT-registered or not — should include the following fields. Quotae fills them in automatically once you set up your business profile:
The VAT registration threshold is £90,000 of taxable turnover in a rolling 12-month period (2024-25 figure — verify the current threshold on GOV.UK before registering). Below the threshold registration is voluntary; above it you must register within 30 days.
Today Quotae is not on HMRC's list of recognised Making Tax Digital bridging software. What Quotae does is produce a clean digital record of every quote and invoice — sequential numbering, customer details, dates, VAT lines, payment terms — in a structured format your MTD-compatible bookkeeping tool (FreeAgent, Xero, QuickBooks, Sage and others) can ingest. That bookkeeping tool then handles the digital submission to HMRC for VAT or for Income Tax Self Assessment when MTD ITSA phases in from April 2026 (income above £50,000) and April 2027 (above £30,000).
If you want a single tool that both invoices and submits to HMRC, you'll want one of the recognised MTD vendors. If you want a fast, mobile-first way to issue invoices from the job and feed them into the bookkeeping software you (or your accountant) already use, that's where Quotae fits.
Yes. If your turnover is under the £90,000 VAT threshold and you've chosen not to register voluntarily, you simply issue invoices without VAT lines. Quotae lets you toggle VAT off entirely so the invoice shows the gross amount only. HMRC does not require any specific invoicing software for non-VAT-registered sole traders — a clear PDF with the standard fields (your name and address, customer name and address, unique invoice number, date, description of supply, amount) is sufficient.
Quotae is not an HMRC-recognised MTD bridging software today — be honest about that. What it does is keep digital records of every invoice in a structured, exportable format. If you're VAT-registered, you can export the data into MTD-compatible bookkeeping software (FreeAgent, Xero, QuickBooks, Sage and others) which submits to HMRC for you. MTD for Income Tax Self Assessment phases in from April 2026 for sole traders earning above £50,000 and April 2027 above £30,000; the same export pattern applies.
Yes. Quotae supports invoicing in EUR, USD and other currencies for clients outside the UK while keeping your accounts in GBP. The invoice prints with the chosen currency symbol, and you record the GBP equivalent at the invoice date for your books. For B2B services to EU clients, you may need a reverse-charge VAT note — confirm the exact wording and applicability with your UK accountant for your specific service category.
Quotae produces all the records you need for Self Assessment: dated, sequentially numbered invoices with customer details, supply description, and amounts; exportable as PDF and as structured data. The Self Assessment deadline is 31 January (online) for the tax year ending 5 April. You (or your accountant) still need to total income and expenses on the SA103 self-employment pages — Quotae's exports make that totting-up step straightforward.
Quotae's listed price is in EUR (€24.90/month after a 30-day free trial, no card required). Your bank or card provider converts to GBP at their exchange rate at the time of billing — expect roughly £20-22 depending on the rate. You can cancel any time during or after the trial. Voice-dictation of quotes is unlimited during the trial.
No card required. Cancel any time. Unlimited voice-dictated quotes during the trial.
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